Employee Travel Expense Form

Employee Travel Expense Form
Personal Information
Traveler's Name

First NameLast Name
Traveler's Email
example@btaa.org
Recipient's Email
example@example.com
Recipient's Email
example@example.com
Event Information
Event Name
Event Location

Venue name

Street Address

CityState
Type of Event
Stakeholder group/funding source associated with this event
Should this reimbursement be coded to Strategic Initiatives (activity code 970395)?
Have previous expense reports been processed for this travel?
If easily accessible; Expense Report number(s) for previous reimbursement for this event
Business Justification – provide a detailed description of why the organization is paying for the expenses and how those expenditures support the mission of the BTAA (Include who, what, why, where, and when)

Business Meals paid with T-Card
Have ITEMIZED and credit card payment receipts been uploaded to your eWallet?
Was sales tax charged to the bill?
Has the vendor been contacted for a sales tax refund?
Provide justification for not obtaining sales tax credit
Number of business meals for this trip
Date of business meal

MonthDayYear
Date
Number of Employees
Number of Non-Employees
Date of business meal

MonthDayYear
Date
Number of Employees
Number of Non-Employees
Date of business meal

MonthDayYear
Date
Number of Employees
Number of Non-Employees
Date of business meal

MonthDayYear
Date
Number of Employees
Number of Non-Employees
Date of business meal

MonthDayYear
Date
Number of Employees
Number of Non-Employees

Mileage/Rental car
One way or Round trip?
My Departure Address is BTAA HQ
My Destination Address is the Big Ten Conference Center
Departure Address (Starting point should be either HQ or your home address depending on which is closer to the destination.)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Destination Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is departure address different than the return address?
Return Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Rental Car Vendor
Rental Car Class
Other vendor
Business justification for not using Enterprise or National

Did you incur any expenses for another traveler (outside of business meals)
Traveler's Name (if more than one include additional names in business justification)

First NameLast Name
Business justifications for expenses incurred for other traveler
Have all applicable receipts been uploaded to eWallet?
Have all applicable agendas been uploaded to eWallet?
Additional Comments
Should be Empty: