New Employee - IT Setup

BTAA New Employee Setup

Select the items that are needed for the new employee on your team.
Hiring Manager*

First NameLast Name
New Employee Name*

First NameLast Name
Employee's Personal Email*
Used to contact them about IT equipment and accessibility needs.
Department*
Estimated Start Date*

MonthDayYear
Date
Are they transferring from within the University of Illinois?*

YesNo
Do they have a NetID and UIN?*

YesNo
What is their NetID?*
What is their UIN?*
Work Arrangement *
Office IT equipment

Office setup
Remote IT equipment

Remote setup
Employee type *
Email and telecommunications

Work with campus to setup btaa.org email addressWork with campus to setup a work phone numberInvite them to standing open office hours (IT, Finance, Comms, etc)Add them to shared mailboxes (as applicable)Add them to main office number "overflow" list
What shared email boxes do they need access to?*

Contracts (contracts@btaa.org)Courseshare Coordinator (cs.coordinator@btaa.org)FreeApp Coordinator (freeapp.coordinator@btaa.org)Info (info@btaa.org)Payables (payables@btaa.org)Receivables (receivables @btaa.org)SROP Coordinator (srop.coordinator@btaa.org)Traveling Scholar Coordinator (ts.coordinator@btaa.org)Other
Software applications ALL staff are automatically given access to:

University Microsoft accountOneDrive Working FilesAdd to BTAA HQ email listAdd to department HQ email listBTAA Teams TenantBTAA KBCopier email shortcutAdobe Creative CloudZoom
What extra software applications do they need access to?

Adobe Sign (ability to route agreements for signature)BannerBTPCanvaDoodleEDDIE/Webi AccessEmburse Enterprise (formerly Chrome River)EventSquidGoogle WorkspaceiMISJotFormPNC Banking SystemSROPSage Accounting System (report access)SitefinitySurveyMonkeyTicketing agentTraveling ScholarZoom ghost accounts
What level of iMIS access is needed?*

Read onlyEditing access
Listserv Access

Any email list/listerv they need to be added to can be done by anybody with edit access in iMIS.

If the user needs to be added as an owner of a list, only current owners can make that change, and it must be done in Sympa.

For assistance, please submit a ticket by emailing it@btaa.org.
Will the employee need a P-Card?
The Corporate Purchasing Card (P-Card) is available for employees to make point-of-sale purchases, including eligible supplies and small equipment. Each employee must reconcile their transactions using the University of Illinois Payable system, which is currently Emburse (formerly Chrome River and TEM).
Will the employee need a T-Card?
The Corporate Travel Card (T-Card) is intended for staff members who need to travel frequently throughout the fiscal year.
Will the employee require a BTAA Amazon Business Account?
Staff member must be a P-card holder in order to be established as a Amazon Business Account member.
Do they need access to something missing from this form? Please add that here.
Should be Empty:

BTAA New Employee Setup

Listserv Access